Terms & Conditions

Terms Used:

  • a) “Elevation Photography Workshops” is a trading name of Peter Cox Photography Ltd having its registered office at 4 High St., Killarney, Co. Kerry and which is a limited company in Ireland. Company registration number 586143.
  • b) The ‘client’ is the person or persons who has/have made a confirmed booking with Elevation Photography Workshops.
  • c) Your statutory rights are not affected by the within Terms and Conditions.

Booking Acceptance

  • 1.1 A booking is accepted by Elevation Photography Workshops, only when we, or our agent have either received the deposit specified on the individual tour description (generally €700) and confirmed your booking by email if your booking is made more than 90 days in advance of your tour departure or when we have received payment in full and confirmed your booking by email if your booking is made less than 90 days before your tour departure.
  • 1.2 On receipt of payment as detailed above, subject to availability and at our discretion, Elevation Photography Workshops will reserve the client a place on a trip. A contract is only made between the client and Elevation Photography Workshops upon the confirmation of your booking and our communication thereof to either you or our travel agent.
  • 1.3 It is a condition of your booking being accepted that each client signs (or has signed on his behalf if under 18) our waiver of liability, a copy of which will be forwarded to you on booking and which must be signed and presented to your Elevation Photography Workshops Representative at the commencement of your tour. Failure to sign a waiver will result in the client’s booking being treated as having been cancelled by you and we reserve the right to impose the cancellation fees described in this agreement.


  • 2.1 The price of your ticket does not cover your travel insurance.
  • 2.2 Elevation Photography Workshops strongly recommends that the client purchases comprehensive travel insurance cover for cancellation, medical expenses, personal accident, personal luggage, money and public liability before you travel. The client should ensure that any activities undertaken by the client during the Tour are covered by their insurance, in this regard, please note that certain activities may require specific insurance and it is a matter for the client to ascertain the position with their insurer before partaking in any activity. Elevation Photography Workshops reserves the right to refuse admission to a passenger unless the client has arranged appropriate insurance. Elevation Photography Workshops accepts no responsibility for loss or personal damage to personal belongings or liability for personal injury/death.


  • 3.1 Cancellation of a client’s booking must be notified in writing to Elevation Photography Workshops. Cancellation charges are calculated on the day when written notification is received by Elevation Photography Workshops. The Table below shows the number of days before departure dates that Elevation Photography Workshops receives written confirmation of cancellation, and the percentage of tour fare, including any surcharges that will be imposed on the client as a corresponding cancellation charge. Please note that in addition to the tour fare cancellation charges set out below, the client may also incur cancellation fees in respect of any third party suppliers booked by the client in association with a Elevation Photography Workshops Tour.
Days % Charged
Over 90 10%
Under 90 100%
  • 3.2 If your berth can be resold before the tour begins, and it is filled, and you cancelled within 90 days of the start, you will be refunded all but 10% of your fee.
  • 3.3 Once the tour has started, no refunds will be made under any circumstances for any unused sectors or sections.
  • 3.4 If the reason for the client’s cancellation is covered by the client’s insurance policy, the client may be able to make a claim under that policy, this is entirely a matter between the client and their insurer.


  • 4.1 It is the full responsibility of the client to check the accuracy of the dates booked upon receipt of their travel documents

Changes by Us

  • 5.1 Any increase in price will be notified to Elevation Photography Workshops agents, and on our website. Elevation Photography Workshops will endeavour to remove all out of date promotional material.
  • 5.2 Elevation Photography Workshops reserves the right to reduce the price of any of our tours. The final price applicable will be confirmed to the client before the client makes a booking.
  • 5.3 Elevation Photography Workshops itineraries are deliberately flexible and if possible the requirements of individual groups and clients will be facilitated. Elevation Photography Workshops reserves the right to vary, modify or cancel any itinerary, either partly or wholly. Itineraries published are sample itineraries only and may be amended without notice. Elevation Photography Workshops also reserves the right to use alternative vehicles to those advertised in the brochure.
  • 5.4 In the event of cancellation of a tour by Elevation Photography Workshops, Elevation Photography Workshops will offer a full refund of the tour price only, less any non-refundable elements, or alternative travel arrangements to all clients booked onto the tour. In these circumstances, no incidental or consequential expenses will be paid by Elevation Photography Workshops.
  • 5.5 If access to any country or area is prohibited for reasons beyond Elevation Photography Workshops' control the client will be entitled to a refund only if Elevation Photography Workshops cannot offer substitute services of an equivalent standard. The amount of the refund will be calculated pro-rata based on the total number of tour days and the number of tour days already travelled.


  • 6.1 Places can only be taken by the client to whom the place was issued; no other person can use the place in any circumstances.


  • 7.1 The client must observe the laws and regulations of the countries visited, including customs and foreign exchange restrictions. If the client does not, they may be asked to leave the tour without refund.
  • 7.2 In the interest of safety there may be times when the Elevation Photography Workshops representative has to make a decision. It is a condition of booking that the client must comply with the authority and decisions of the appointed Elevation Photography Workshops representative.   If the client does not comply with the Elevation Photography Workshops representative and is not compatible with the general enjoyment and well being of the other members of the tour, Elevation Photography Workshops reserves the right to exclude the client from continuing the tour. In such a case, Elevation Photography Workshops will not be liable for any refund, compensation or any additional costs incurred by the client. Elevation Photography Workshops cannot accept responsibility for the behaviour of others on tour or for any activities that are curtailed as a result.

Photo Tour Details and Conditions

  • 8.1 Our Elevation Photography Workshops tours are physically active, with varying levels of demands and fitness requirements depending on the specific itinerary and duration of the tour. By booking your tour you represent that you do not have any physical or other conditions that would create a hazard for you or other Participants or affect other people’s enjoyment of the tour. If you have a physical or medical condition, dietary restriction, or other condition that will require special attention during the tour, you must inform us in writing when the booking is made. We may require a medical certificate if you have a special condition. We reserve the right in our sole discretion to accept, decline, or remove anyone from a tour (at departure or during the tour) who we judge to be incapable of meeting the tour’s physical demands. You must complete a waiver as detailed above before commencement of the tour confirming your understanding of these circumstances and confirming your physical and medical condition. Please be aware in this regard that participation in each individual activity is a matter for the client on a day to day basis during the tour. If you do not want to participate in a particular activity,  please let the Elevation Photography Workshops Representative know.
  • 8.2 Elevation Photography Workshops assumes no responsibility for any medical care provided to you. You agree to assume all costs of medical care and related transportation that are provided to you during the tour.
  • 8.3 On certain of Elevation Photography Workshops tours, we may encounter wildlife that can be dangerous (e.g. the tours we run in the Arctic, where polar bear encounters are likely). On these tours, there will be strict rules in place to ensure your personal safety. It is critical that you follow the directions of the Elevation Photography Workshops representative and any other third party crew or guides associated with the tour. Specifically relating to polar bears, the following safety measures will be in place:
    • 8.3.1 No landing will be made on an island where a polar bear is known to be present.
    • 8.3.2 All participants must follow the direction of the armed guides who will be present on all landings, and stay within sight of those guides.
    • 8.3.3 In the event a polar bear is spotted on the island, whether it is approaching us or not, the guides will arrange for all participants to move to the boats and return to the ship.
    • 8.3.4 If a bear approaches while the participants are moving to the boats, the guides will attempt to scare the bear away with noisemakers and/or flares. In the event that this does not work, or if the bear is close enough to present an imminent danger to life, the guides will kill the bear.
    • 8.3.5 When encountering bears on the water, we will remain at a safe distance and will move the boats away if the bear approaches.
    • 8.4 The client is responsible for all travel arrangements and costs to/from the point of commencement/conclusion of the tour.
    • 8.5 It is the responsibility of the client to ensure they have a valid passport and all visas, permits and certificates required for your selected tour, as well as any vaccinations and to comply with all applicable laws.
    • 8.6 The client agrees that Elevation Photography Workshops may take photographs and films of the client while on the tour and that these may be used in Elevation Photography Workshops brochures and/or advertising without obtaining further consent or payment in respect of such photographs or films.
    • 8.7 Should the client have a complaint in respect of the tour, they should inform the Elevation Photography Workshops representative during the course of the tour. If the matter cannot be resolved after the representative’s best endeavours to do so during the tour, the client’s complaint should be made in writing within 28 days thereof so that it can be investigated. Any claims made after the 28 days period will not be considered by Elevation Photography Workshops. If the client chooses to write to Elevation Photography Workshops via the Internet, please include a home address to reply to in writing. Please note that if you attempt to address a situation on your own without using this notice procedure, you assume responsibility for any added costs  you may incur and forfeit any potential refunds.
    • 8.8 The contract and all matters arising in respect hereof shall be subject to Irish law and the jurisdiction of the Irish Courts, unless we agree otherwise in writing.
    • 8.9 If any provision of these terms and conditions is held invalid or unenforceable by any court of competent jurisdiction, that provision shall be deemed to be re-written to give effect to the same purpose within the permitted limits of the law. The validity and enforceability of the other provisions shall not be affected.
  • 8.10 If the client is unsuccessful in any legal action instituted against us, the client agrees to pay all our costs, including, but not limited to, legal costs.
  • 8.11 Clients must be aged 18 years and over but Elevation Photography Workshops may, at its absolute discretion, and in exceptional circumstances, give confirmation of acceptance of a person outside this age restriction, subject to the signing of a waiver on behalf of the client by a parent or guardian and any other conditions that Elevation Photography Workshops my deem appropriate.
  • 8.12 You agree that the sole remedy for any default by Elevation Photography Workshops arising under this agreement shall be the return of the paid tour cost. To the maximum extent permitted under applicable law, Elevation Photography Workshops shall not be liable for any special, consequential, indirect, incidental or other damages arising out of or in any way connected to this agreement, including lost profits, whether such damages arise in contract, negligence, tort, under statute, in equity, at law or otherwise, even if Elevation Photography Workshops has been advised of the possibility of such damages. You expressly waive any right you may have to recover such damages.

Weather Conditions & Force Majeure

  • 9.1 The client accepts that certain activities and aspects of Elevation Photography Workshops tours are weather dependent and that under no circumstances can Elevation Photography Workshops be held responsible for weather conditions.
  • 9.2 Elevation Photography Workshops will not be deemed in breach of these terms and conditions or otherwise liable to you, by reason of delay in performance or nonperformance of any of its obligations under these terms and conditions to the extent that any such delay or nonperformance is due to any Force Majeure. “Force Majeure” means any circumstances beyond the reasonable control of Elevation Photography Workshops, including without limitation acts of God, terrorist activities, insurrection, explosion, flood, tempest, forceful wind, fire or accident, war or threat of war declared or undeclared, sabotage, civil disturbance, labor strikes, requisition, sickness, quarantine, government intervention, weather conditions, volcanic ash clouds and unforeseen circumstances.
  • 9.3 If Elevation Photography Workshops and/or any of its Suppliers are affected by Force Majeure, they shall be entitled to, and may in their sole discretion, vary or cancel any itinerary or arrangement in relation to the tour. Regarding civil unrest, once Elevation Photography Workshops has investigated the prevailing situation, as it deems fit, it shall remain in Elevation Photography Workshops’s sole and absolute discretion whether to commence or proceed with a tour.
  • 9.3 In the event that a tour has to be cancelled due to Force Majeure then the client will be offered an alternative tour at no extra cost. If this is not possible then the cancellation policy at paragraph 3 above will be applied.


  • 10.1 Elevation Photography Workshops operates a no-smoking policy on all its vehicles.


  • 11.1 The booking conditions detailed herein together with the Waiver of Liability contain the entire contract between the client and Elevation Photography Workshops. No representation, term, warranty or condition can be expressed or implied by reference to any other writing, advertisement or conversation. This contract may only be varied in writing by a duly authorised Director of Elevation Photography Workshops.
  • 11.2 The client’s contract is with Elevation Photography Workshops as the tour operator. At any time and at Elevation Photography Workshops’s discretion, we may nominate to the client in writing any other company or person to have the benefit of some or all of those provisions of this contract, which Elevation Photography Workshops may then specify, as if the client had agreed the provisions directly with that company or person in the first place as well as agreeing them with Elevation Photography Workshops. Elevation Photography Workshops may, at its complete discretion assign all or any rights and liabilities arising under or by virtue of this or any other contract with the client.
  • 11.3 All bookings with carriers and other service providers (including but not limited to providers of accommodation, activities and food) are subject to the terms and conditions and limitations of liability imposed by those carriers and other service providers. Please note that some of these limit or exclude liability in respect of death, personal injury, delay and loss or damage to baggage. Whilst Elevation Photography Workshops cannot accept any responsibility for any   loss as a result of such actions or as a result of any act of omission of any such third parties, Elevation Photography Workshops will give every assistance to the client in helping to resolve any reasonable  dispute.
  • 11.4 Many accommodation arrangements referred to in the brochure are provided independently by third party accommodation providers. Such arrangements are subject to the terms and conditions and limitations of liability imposed by those providers, and as such any contracts are undertaken directly between you and the third party accommodation provider. All such arrangements are made independently of Elevation Photography Workshops, regardless of any help and assistance which Elevation Photography Workshops may provide in securing such arrangements.
  • 11.5 Many activity and outdoor pursuits arrangements referred to  in the brochure are provided independently by third party activity and outdoor pursuits providers. Such arrangements are subject to the terms and conditions and limitations of liability imposed by those providers, and as such any contracts are undertaken directly between you and the third party activity and outdoor pursuits provider. All such arrangements are made independently of Elevation Photography Workshops, regardless of any help and assistance which Elevation Photography Workshops may provide in securing such arrangements.
  • 11.6 Please note that no airline, carrier or third party service provider depicted or recommended in the brochure, by virtue of their endorsement of this brochure, represents themselves either as contracting with or having any legal relationship with Elevation Photography Workshops.
  • 11.7 Every effort is made to ensure brochure accuracy at the time of going to print, however Elevation Photography Workshops cannot be held responsible for printing and typographical errors, or errors arising from unforeseen circumstances.


  • 12.1 All Elevation Photography Workshops tours are operated by:Peter Cox Photography, 4 High St., Killarney, Co. Kerry. Registered in Ireland
  • 12.2. These terms and conditions are valid for all reservations made from 2014 onwards.

Updating of Terms and Conditions: Elevation Photography Workshops reserves the right to update and/or alter these terms and conditions at any time. It is your responsibility to be familiar with these terms and conditions. The latest terms and conditions can be found on the website www.petercox.ie

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